Responsibilities of trip organisers where young people are travelling

When we carry children or young people, the organiser/s of the trip is/are required to:

  • Follow any instructions given by the driver (legal requirement). Drivers are legally in charge and have the same authority over those on board as an airline pilot or sea captain.
  • Inform the driver immediately if any problem arises during the journey.
  • Take all reasonable measures to ensure that children/young people do not cause any distractions that might affect the ability of the driver to concentrate on the important task of driving safely (legal requirement).
  • Assist the driver in meeting the Drivers’ Hours Regulations (legal requirement).
  • Ensure all passengers are wearing seatbelts correctly and that belts are worn throughout the journey (legal requirement). Incorrectly worn seatbelts carry the same penalty as not wearing a belt at all.
  • Locate where all exits are positioned and where emergency and safety equipment is stored.
  • Ensure luggage is stored safely and exits and aisles are kept clear (legal requirement).
  • Ensure two adults are seated at the rear emergency exit and that they are familiar with how to use this emergency exit and ensure adults are seated throughout the coach with the task of pupil supervision. The organiser of the trip has a legal duty to provide a safe journey.
  • Ensure that food (except confectionery) and drink (except water) is not consumed on the coach and ensure that all passengers observe the no chewing gum policy.
  • Leave the coach in the same condition at the end of a journey as it was at the beginning, removing all passenger rubbish when leaving the coach.